Office Filing Organization

Although it might seem simple and obvious, I thought a quick post on an office filing system might be helpful.  Of course your job might call for a more complex filing system but if not, this simple one might work for you.

  • Print your main folder labels.  The main folder should be broad and not too specific.  Ask yourself, “If I was looking for this document, what comes to mind first?”

  • I like using the Avery Hanging Filing Tabs (Office Depot) instead of plastic tabs because you can feed the labels through your printer and you’re done.

  • Then decide on names for the subfolders.
  • For example:  Instead of creating a main folder for Classified Negotiations Minutes and District Negotiations Minutes, they are subfolders.

  • In the bottom right corner, print the name of the main folder.  Since I always have subfolders out on my desk, having the name of the main folder in the bottom right helps me know exactly where to return the files.

I think this is much easier on the eyes:

  • March
  • April
  • May

As opposed to:

  • March Future Payroll
  • April Future Payroll
  • May Future Payroll

This will also work in your home office.  For exampe:

  • MAIN:  INSURANCE
  • Sub:  Car
  • Sub:  Home
  • Sub:  Life
  • MAIN:  UTILITIES
  • Sub:  January
  • Sub:  March
  • Sub:  April
  • MAIN:  APPLIANCES
  • Sub:  User Manuals
  • Sub:  Warranties
  • MAIN:  CHILD’S NAME
  • Sub:  Calendars
  • Sub:  Report Cards
  • Sub:  Projects

Sorry, I don’t have kids so I have no idea what kind of paperwork a parent would have. =)

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2 thoughts on “Office Filing Organization

  1. Thanks for this great post! I pride myself on better organization at work and hom; always trying to find the best ways. I even watch the show Amanda’s!

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